AGENDA AND NOMINATIONS FOR AGM

Notice is given that the agenda for the Annual General Meeting of Ringwood SEALS will be held at 7pm on Friday 8 November at the Freedom Cafe, Ringwood Health & Leisure, Parsonage Barn Lane, Ringwood, BH24 1PX, is as follows:

  1. to receive the Chairperson’s report of the activities of the Club for the year ended 31 December 2023;
  2. to receive and consider the Club’s accounts for the year ended 31 December 2023 and the report on the accounts of the independent examiner of the Club (available on the Members Only page) and the Treasurer’s report on the financial position of the Club;
  3. to remove and elect the independent examiner (who must not be a member of the Committee or a member of the family of a member of the Committee) or confirm that he/she remain in office; 
  4. to elect the Executive Officers and other members of the Committee; 
  5. to decide on any resolution which may be duly submitted in accordance with Rule 9.6;

and the nominations for election of members to any office and the Committee are as follows:

Name of nomineeOffice for which candidate is proposed (Chairperson/Treasurer/Secretary) or membership of CommitteeProposerSeconderConfirmation of nominee’s willingness to act 
Annie CollinsChairpersonDiana du LuartHacon Edgley/
Steve MorrisTreasurerHacon EdgleyRobbie Miller/
Diana du LuartSecretaryRobbie MillerAnn Nugent/
Hacon EdgleyCommittee MemberAnn NugentAnnie Collins/
Robbie MillerCommittee MemberSteve MorrisDiana du Luart/
Ann NugentCommittee MemberDiana du LuartHacon Edgley/

NOTICE OF ANNUAL GENERAL MEETING OF RINGWOOD SEALS

Notice is hereby given that an Annual General Meeting of Ringwood SEALS will be held at 7pm on Friday 8 November at the Freedom Cafe, Ringwood Health & Leisure, Parsonage Barn Lane, Ringwood, BH24 1PX to conduct the following business:

  1. to receive the Chairperson’s report of the activities of the Club for the year ended 31 December 2023;
  2. to receive and consider the Club’s accounts for the year ended 31 December 2023 and the report on the accounts of the independent examiner of the Club and the Treasurer’s report on the financial position of the Club;
  3. to remove and elect the independent examiner (who must not be a member of the Committee or a member of the family of a member of the Committee) or confirm that he/she remain in office; 
  4. to elect the Executive Officers and other members of the Committee;
  5. to decide on any resolution which may be duly submitted in accordance with Rule 9.6;
  6. to elect or reaffirm the Custodians of the Club.

Nominations for election of members to any office (Chairperson, Treasurer or Secretary) or for membership of the Committee shall be made in writing by the proposer and seconder to the Secretary (Diana du Luart) not later than 21 days prior to the published date of the meeting (18 October 2024)

Both proposer and seconder must be a fully paid member of the Club and Swim England at the time of nomination. The nominee shall be required to indicate in writing on the nomination form (see link below) his/her willingness to stand for election. 

Any member shall be entitled to put any proposal for consideration at an Annual General Meeting provided the proposal in writing is received by Secretary (Diana du Luart) not later than 21 days prior to the published date of the meeting

No less than 14 days before the published meeting date, together with the resolutions to be proposed, a list of the nominees for the Committee posts and a copy of the examined accounts will be circulated to all Club members.

Direct Debit Payments

The company that handles your direct debit payments, London & Zurich (through Love Admin), has a major IT issue and has been unable to handle any transactions since 8th November (and perhaps earlier). The problem will also affect anyone trying to set up, cancel or amend direct debit payments. Hopefully the problem will be sorted out in a few days but it may take L&Z a while to get back to normal service. Your payments may be taken later than normal and it may be necessary for us to reissue requests for your November subs.